{"slug":"public-sector-ai-use-case-register","id":"AIPT-CTL-0021","title":"Public-sector AI use-case register and algorithmic transparency","kind":"process","kind_label":"Process","purpose":"Lets a public body account for the AI it uses by keeping an inventory of use cases, flagging those that affect rights or services, and publishing what the public and oversight bodies are entitled to see.\n","description":"Each agency or department nominates a responsible official who collects use cases from programme teams through a standard form covering purpose, stage, data, vendors, affected people and whether the use is high-impact. Entries are reviewed for completeness and consistency with the procurement record, exclusions are documented, and the resulting inventory is published on the required cadence with sensitive items summarised. Vendors are asked at contract time for the descriptions and evidence the agency will need, and the register is used to track that high-impact uses have the extra assessments and safeguards required.\n","owner_role":"Agency AI officer","frequency":"annual","frequency_label":"Annual","risk_subdomains":["6.5","7.4","5.2"],"evidence":[{"type":"register_entry","title":"Public AI use-case inventory","description":"Published list of use cases with purpose, stage and high-impact flag."},{"type":"disclosure_notice","title":"Algorithmic transparency statement for one use case","description":null},{"type":"approval_record","title":"Inventory review and publication sign-off","description":null}],"framework_references":[{"framework":"nist_ai_rmf","framework_name":"NIST AI RMF 1.0","reference":"MAP 1.1, 1.5; GOVERN 1.6, 5.1","note":null,"confidence_level":"medium"},{"framework":"iso_42001","framework_name":"ISO/IEC 42001:2023","reference":"Clause 4.1; Annex A.8.5","note":null,"confidence_level":"low"},{"framework":"oecd_ai_principles","framework_name":"OECD AI Principles","reference":"Principle 1.3 Transparency and explainability","note":null,"confidence_level":"medium"}],"obligations":[{"slug":"eu-ai-act-art-26-8-public-authority-registration-before-use","title":"Public authorities must register their use of high-risk AI and must not use unregistered systems","relationship":"satisfies","note":"Registration of public-authority use with the required Annex VIII information.","confidence_level":"high","is_binding":true,"policy":"eu-ai-act","jurisdiction":"eu","url":"https://aipolicytracker.org/obligations/eu-ai-act-art-26-8-public-authority-registration-before-use"},{"slug":"us-texas-responsible-ai-governance-act-traiga-government-social-scoring-prohibition","title":"Governmental entities must not use AI for social scoring","relationship":"supports","note":"Register is the population to be screened.","confidence_level":"medium","is_binding":true,"policy":"us-texas-responsible-ai-governance-act-traiga","jurisdiction":"us-texas","url":"https://aipolicytracker.org/obligations/us-texas-responsible-ai-governance-act-traiga-government-social-scoring-prohibition"},{"slug":"us-eo-14179-agency-review-of-prior-actions","title":"Federal agencies must review and revise actions inconsistent with the new AI policy","relationship":"supports","note":"Agency inventories are where superseded requirements are identified.","confidence_level":"low","is_binding":true,"policy":"us-executive-order-14179","jurisdiction":"us","url":"https://aipolicytracker.org/obligations/us-eo-14179-agency-review-of-prior-actions"},{"slug":"us-texas-responsible-ai-governance-act-traiga-government-agency-ai-interaction-disclosure","title":"Government agencies must disclose to consumers that they are interacting with an AI system","relationship":"supports","note":"Register identifies the consumer-facing systems that need the notice.","confidence_level":"medium","is_binding":true,"policy":"us-texas-responsible-ai-governance-act-traiga","jurisdiction":"us-texas","url":"https://aipolicytracker.org/obligations/us-texas-responsible-ai-governance-act-traiga-government-agency-ai-interaction-disclosure"},{"slug":"us-omb-m-25-21-use-case-inventory","title":"Publish an annual AI use-case inventory","relationship":"satisfies","note":"Annual collection, review and publication of use cases with high-impact flags.","confidence_level":"high","is_binding":true,"policy":"us-omb-m-25-21","jurisdiction":"us","url":"https://aipolicytracker.org/obligations/us-omb-m-25-21-use-case-inventory"},{"slug":"nepal-ai-policy-responsible-ai-principles","title":"Government bodies to promote ethical, responsible and inclusive AI (policy commitment)","relationship":"supports","note":"Institutional oversight of government AI use.","confidence_level":"low","is_binding":false,"policy":"nepal-national-ai-policy","jurisdiction":"nepal","url":"https://aipolicytracker.org/obligations/nepal-ai-policy-responsible-ai-principles"}],"related_controls":["ai-system-inventory","ai-impact-assessment","ai-interaction-and-use-disclosure"],"review_status":"verified","confidence_level":"medium","last_verified_at":"2026-09-26","reviewed_by":"Bhaskar Bhatt","updated_at":"2026-10-15T06:46:23+00:00","url":"https://aipolicytracker.org/controls/public-sector-ai-use-case-register","context_url":"https://aipolicytracker.org/controls/public-sector-ai-use-case-register.md"}