{"slug":"us-new-york-city-local-law-144-data-policy-disclosure","id":"AIPT-OBL-0103","permanent_url":"https://aipolicytracker.org/id/AIPT-OBL-0103","title":"Employers and employment agencies must disclose the data collected and their retention policy for the tool","short_title":"Data and retention disclosure","category":"privacy_data_protection","summary":"Unless already disclosed on the website, an employer or employment agency must provide, within 30 days of a written request from a candidate or employee, information about the type of data the automated employment decision tool collects, the source of that data, and the employer's or agency's data retention policy. The DCWP rules allow this information to be posted publicly instead of answered case by case.\n","practical_action":"Publish a short data notice for the tool covering data types, sources and retention, or set up a 30-day response process for written requests.\n","is_binding":true,"applies_from":"2023-07-05","section":null,"source_reference":"NYC Administrative Code Section 20-871(b)(3); 6 RCNY Section 5-303","official_source_url":"https://www.nyc.gov/site/dca/about/automated-employment-decision-tools.page","review_status":"verified","confidence_level":"high","last_verified_at":"2026-09-26","reviewed_by":"Bhaskar Bhatt","actors":["deployer"],"sectors":["employment"],"use_cases":["hiring_and_hr"],"applicability":[{"description":"Employers and employment agencies using an automated employment decision tool for New York City residents.","actors":["deployer"],"conditions":null}],"evidence_examples":[{"title":"Data collection and retention notice for the tool","description":null,"artifact_type":"document"},{"title":"Request response log","description":null,"artifact_type":"register"}],"framework_mappings":[{"framework":"nist_ai_rmf","framework_name":"NIST AI RMF 1.0","reference":"MAP 2.2, MEASURE 2.10","note":"Data documentation and privacy transparency.","confidence_level":"medium","is_original":true},{"framework":"iso_42001","framework_name":"ISO/IEC 42001:2023","reference":"Annex A.7.2, A.8.5","note":"Data management and information for interested parties.","confidence_level":"medium","is_original":true}],"controls":[{"slug":"privacy-and-data-protection-for-ai","title":"Privacy and data-protection controls for AI","kind":"process","relationship":"satisfies","note":"Data notice with types, sources and retention.","confidence_level":"high","url":"https://aipolicytracker.org/controls/privacy-and-data-protection-for-ai"},{"slug":"data-governance-and-dataset-documentation","title":"Data governance and dataset documentation","kind":"process","relationship":"supports","note":"Source of the data inventory disclosed.","confidence_level":"medium","url":"https://aipolicytracker.org/controls/data-governance-and-dataset-documentation"}],"url":"https://aipolicytracker.org/obligations/us-new-york-city-local-law-144-data-policy-disclosure","policy":{"slug":"us-new-york-city-local-law-144-automated-employment-decision-tools","title":"New York City Local Law 144 of 2021 on Automated Employment Decision Tools (AEDT) and DCWP implementing rules","status":"in_force","jurisdiction":"us-new-york","url":"https://aipolicytracker.org/policies/us-new-york-city-local-law-144-automated-employment-decision-tools"}}