Free AI System Technical Documentation Template
Section-by-section skeleton for the technical documentation regulators and auditors expect for a high-risk or business-critical AI system.
What it is for
Technical documentation is the artefact that proves everything else. This template follows the structure of EU AI Act Annex IV (general description, development process, monitoring and control, risk management, changes, standards applied, declaration) and adds the fields ISO/IEC 42001 auditors ask for, so one document serves both.
Preview: fields in the template
| Field | What to record |
|---|---|
| Section | Annex IV part or ISO clause. |
| Content required | What the section must describe. |
| Our entry | Free text or link. |
| Evidence link | Where the supporting artefact lives. |
| Owner | Person accountable. |
| Status | Draft, reviewed, approved. |
How to use it
- Keep the document versioned with the system; every model change updates section 5.
- Link evidence rather than pasting it.
- Have a second reviewer approve before release.
Framework and policy mapping
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By downloading, you agree to the template licence and acknowledge that AIPolicyTracker provides informational resources, not legal advice.
Frequently asked questions
- Is the AI System Technical Documentation Template free?
- Yes. Preview every field online; download the XLSX, CSV, Markdown, DOCX with a free account under a CC BY 4.0 licence.
- Which frameworks does it map to?
- EU AI Act, ISO/IEC 42001. The mapping section links the recorded policy instruments and guides it draws on.
- Does completing it make us compliant?
- No. It is an informational resource, not legal advice; it helps produce the evidence that regulators, customers and auditors ask for.
Informational only, not legal advice. Verify every claim against the linked official sources and consult qualified counsel before acting.