Deployers must use the provider's transparency information in their data protection impact assessment

Practical action

Attach the provider's instructions for use to the DPIA template and cross-reference the Article 27 fundamental rights impact assessment where one is required.

Who does it apply to?

Deployers of high-risk AI systems that process personal data in a way that triggers a DPIA.

Actors

Deployer / user organisationPublic authority / government body

Sectors

Cross-sector / all sectorsEmployment and HRFinancial services and creditPublic services and government

Use cases

AI in hiring and employmentBiometrics and facial recognitionAI in finance, credit and insuranceAI in public services

Applies from: 2 December 2027

Which controls meet this duty?

Satisfies: the control, operated properly, does the work the duty asks for. Supports: it contributes but the duty needs more. Each control page lists every other duty it serves, so work done once can be counted once.

• satisfiesProcessData protection officer · once per ai system
  Privacy and data-protection controls for AI

  Serves 13 recorded duties · evidence: Data protection impact assessment for an AI system, AI data-flow and legal-basis record, Privacy notice section on AI use

  DPIA built on the provider's documentation.

• supportsProcessAI system owner · once per ai system
  AI impact and fundamental-rights impact assessment

  Serves 11 recorded duties · evidence: AI impact assessment, Impact assessment approval, Impact assessment procedure and template

  Shared inputs with the fundamental rights impact assessment.

Templates that cover this duty

Generated from the records. Free · no account · links emailed to your work address. This duty is cited in each file with its source reference and a link back here.

• EU AI Act Role and Risk Classifier

  Checklist · XLSX · v4

• EU AI Act Article 50 Transparency Kit

  Kit · DOCX and XLSX · v44

• ISO/IEC 42001 Gap Assessment and Statement of Applicability

  Assessment · XLSX · v3

• NIST AI RMF ↔ EU AI Act ↔ ISO/IEC 42001 Crosswalk

  Crosswalk · XLSX · v5

All 8 templates that cover it →

What evidence would a reviewer expect?

Framework mappings

Original editorial crosswalks. They cite clause numbers only and reproduce no standard text; confidence reflects how direct the mapping is.

See every European Union duty mapped this way →

Frequently asked questions

Cite this record

AIPolicyTracker (2026). “Deployers must use the provider's transparency information in their data protection impact assessment (EU AI Act)” [AIPT-OBL-0036, verified 26 September 2026]. https://aipolicytracker.org/id/AIPT-OBL-0036 (accessed 8 November 2026). Data licensed CC BY 4.0.

Permanent id AIPT-OBL-0036: it never changes or gets reused, and its address keeps working if this page moves.

Cite the official text alongside it: Regulation (EU) 2024/1689 of the European Parliament and of the Council of 13 June 2024 laying down harmonised rules on artificial intelligence, Official Journal of the European Union, https://eur-lex.europa.eu/eli/reg/2024/1689/oj.

@misc{aipolicytracker2026_deployersmustusetheprovi,
  author       = {{AIPolicyTracker}},
  title        = {{Deployers must use the provider's transparency information in their data protection impact assessment (EU AI Act)}},
  year         = {2026},
  howpublished = {\url{https://aipolicytracker.org/obligations/eu-ai-act-art-26-9-dpia-using-provider-information}},
  url          = {https://aipolicytracker.org/obligations/eu-ai-act-art-26-9-dpia-using-provider-information},
  urldate      = {2026-11-08},
  note         = {Data licensed CC BY 4.0. Accessed 8 November 2026}
}

Change history

Similar obligations in other instruments

• Collect and use personal information only with consent and for the stated purpose — Nepal Privacy Act 2075, Nepal
• Process personal data only with valid consent or a legitimate use, after notice — India DPDP Act, India
• Identify consent or an applicable PDPA exception before using personal data in AI — PDPC AI advisory guidelines, Singapore
• Employers and employment agencies must disclose the data collected and their retention policy for the tool — NYC Local Law 144 (automated employment decision tools), New York (United States)