Publish an annual AI use-case inventory

Practical action

Agencies maintain the inventory; vendors may be asked for use-case descriptions.

Who does it apply to?

Federal agencies.

Actors

Public authority / government body

Sectors

Public services and government

Use cases

AI in public services

Which controls meet this duty?

Satisfies: the control, operated properly, does the work the duty asks for. Supports: it contributes but the duty needs more. Each control page lists every other duty it serves, so work done once can be counted once.

• satisfiesProcessAgency AI officer · annual
  Public-sector AI use-case register and algorithmic transparency

  Serves 6 recorded duties · evidence: Public AI use-case inventory, Algorithmic transparency statement for one use case, Inventory review and publication sign-off

  Annual collection, review and publication of use cases with high-impact flags.

• supportsProcessAI governance lead · continuous
  AI system inventory and classification

  Serves 11 recorded duties · evidence: AI system register, Risk-tier classification sign-off, AI intake and classification procedure

  Vendor-side register supplies the use-case descriptions agencies ask for.

Templates that cover this duty

Generated from the records. Free · no account · links emailed to your work address. This duty is cited in each file with its source reference and a link back here.

• AI Agent Registry and Permission Matrix

  Register · XLSX and DOCX · v6

• EU AI Act Article 50 Transparency Kit

  Kit · DOCX and XLSX · v32

• NIST AI RMF ↔ EU AI Act ↔ ISO/IEC 42001 Crosswalk

  Crosswalk · XLSX · v3

• AI Model Card

  Kit · DOCX and XLSX · v4

All 8 templates that cover it →

What evidence would a reviewer expect?

Framework mappings

Original editorial crosswalks. They cite clause numbers only and reproduce no standard text; confidence reflects how direct the mapping is.

See every United States duty mapped this way →

Frequently asked questions

Cite this record

AIPolicyTracker (2026). “Publish an annual AI use-case inventory (OMB M-25-21)” [AIPT-OBL-0117, verified 26 September 2026 by Bhaskar Bhatt]. https://aipolicytracker.org/id/AIPT-OBL-0117 (accessed 27 October 2026). Data licensed CC BY 4.0.

Permanent id AIPT-OBL-0117: it never changes or gets reused, and its address keeps working if this page moves.

Cite the official text alongside it: M-25-21 Accelerating Federal Use of AI through Innovation, Governance, and Public Trust, Office of Management and Budget, https://www.whitehouse.gov/omb/information-for-agencies/memoranda/.

@misc{aipolicytracker2026_publishanannualaiusecase,
  author       = {{AIPolicyTracker}},
  title        = {{Publish an annual AI use-case inventory (OMB M-25-21)}},
  year         = {2026},
  howpublished = {\url{https://aipolicytracker.org/obligations/us-omb-m-25-21-use-case-inventory}},
  url          = {https://aipolicytracker.org/obligations/us-omb-m-25-21-use-case-inventory},
  urldate      = {2026-10-27},
  note         = {Data licensed CC BY 4.0. Accessed 27 October 2026}
}

Change history

Similar obligations in other instruments

• Employers must inform workers and their representatives before using high-risk AI at work — EU AI Act, European Union
• Disclose AI interaction and label synthetic content — EU AI Act, European Union
• Deployers must tell natural persons that a high-risk AI system is used in decisions about them — EU AI Act, European Union
• Deployers of emotion recognition or biometric categorisation must inform exposed persons — EU AI Act, European Union
• Deployers must disclose deepfakes and AI-generated text published on matters of public interest — EU AI Act, European Union
• Providers of generative AI must mark synthetic output as artificially generated in a machine-readable way — EU AI Act, European Union
• Deployers must explain individual decisions taken with high-risk AI on request — EU AI Act, European Union
• Frontier developers must publish a transparency report before deploying a new frontier model — California SB 53, California (United States)