AI Literacy and Training Plan
In brief
The AI Literacy and Training Plan is a free XLSX and DOCX procedure for EU AI Act. A role-based AI literacy plan: who needs which level of training, in what format, by when, with a coverage formula and the literacy and oversight duties on record. It is licensed CC BY 4.0 and is not legal advice.
- Format
- XLSX and DOCX · Procedure
- Version
- v1, built 28 Sep 2026
- Duties cited
- 10 from 9 instruments
- Rows from the records
- 15
- Frameworks
- EU AI Act
- Written for
- Deployer / user organisation, Provider / developer, Public authority / government body
- Price and licence
- Free · CC BY 4.0
What's inside
- Training matrix with five starter roles, levels, formats and a coverage formula
- Plan document: objectives, curriculum, records
- Literacy duties sheet: AI literacy and human-oversight duties
Preview
The sheets and sections of version v1, as built. Columns marked ▾ have a dropdown; ƒ is a formula.
Sheet: Training matrix
| Role or group | AI systems they use or oversee | Level needed ▾ | Topics | Format ▾ | People | Completed | Coverage ƒ | Due by | Evidence link |
|---|---|---|---|---|---|---|---|---|---|
| Board and executives | Oversight | Accountability, risk appetite, the obligations on record, incident escalation | = | ||||||
| AI system owners | Specialist | Classification, documentation, oversight design, monitoring | = | ||||||
| Staff using AI tools | Awareness | Acceptable use, limits, data handling, disclosure to customers | = | ||||||
| Human overseers | Practitioner | Automation bias, when to override, how to escalate | = | ||||||
| Procurement and legal | Practitioner | Vendor due diligence, contract clauses, allocation of duties | = |
AI literacy duties apply to staff and others operating AI on the organisation's behalf. One row per role; the coverage column shows progress.
Sheet: Literacy duties
| Duty | Category | Instrument | Jurisdiction | Who it binds | Nature | Source reference | Applies from | What it requires | Evidence a reviewer expects | ISO/IEC 42001 | NIST AI RMF | Verification | Record |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Test and monitor systems, enable human control, and be transparent with users (guardrails 4 to 6) | Human oversight | Australian Voluntary AI Safety Standard | Australia | Deployer / user organisation, Provider / developer | Voluntary | Guardrails 4, 5 and 6 | Test AI models and systems before deployment and monitor them in operation; enable meaningful human control and intervention; and inform end users about AI-enab | Test reports and user disclosure records | MEASURE and MANAGE functions | Source-linked | https://aipolicytracker.org/obligations/australia-vaiss-testing-human-control-transparency | ||
| Offer meaningful human review of an adverse consequential decision | Human oversight | Colorado ADMT law (SB 26-189) | Colorado (United States) | Deployer / user organisation | Legal requirement | 2027-01-01 | A consumer who receives an adverse consequential decision may obtain meaningful review by a person with the authority and information to change the outcome. Sco | Source-linked | https://aipolicytracker.org/obligations/us-colorado-admt-human-review | ||||
| Ensure AI literacy of staff operating AI systems | AI literacy and training | EU AI Act | European Union | Provider / developer, Deployer / user organisation | Legal requirement | Article 4 | 2025-02-02 | Providers and deployers must take measures to ensure, to their best extent, a sufficient level of AI literacy among their staff and other persons dealing with t | AI literacy training programme | Clause 7.2 Competence and 7.3 Awareness | GOVERN 2.2 | Source-linked | https://aipolicytracker.org/obligations/eu-ai-act-ai-literacy |
| Enable and assign effective human oversight | Human oversight | EU AI Act | European Union | Provider / developer, Deployer / user organisation | Legal requirement | Article 14; Article 26(2) for deployers | 2027-12-02 | High-risk systems must be designed with human-machine interface tools so natural persons can effectively oversee them, understand capacities and limitations, av | Human oversight procedure and role assignment | Annex A control on human oversight | GOVERN 3.2, MANAGE 2.x | Source-linked | https://aipolicytracker.org/obligations/eu-ai-act-human-oversight |
| Employers and employment agencies must let candidates request an alternative selection process or accommodation | Human oversight | NYC Local Law 144 (automated employment decision tools) | New York (United States) | Deployer / user organisation | Legal requirement | NYC Administrative Code Section 20-871(b)(1); 6 RCNY Section 5-303 | 2023-07-05 | The advance notice to candidates and employees must allow them to request an alternative selection process or a reasonable accommodation. The DCWP rules make cl | Alternative-process and accommodation request log | Annex A.9.2 | GOVERN 5.1, MANAGE 4.1 | Verified against the official source 26 Sep 2026 | https://aipolicytracker.org/obligations/us-new-york-city-local-law-144-alternative-process-request |
| Determine the appropriate level of human involvement in AI decisions | Human oversight | Singapore Model AI Governance Framework | Singapore | Deployer / user organisation | Voluntary | Second edition, Part on human involvement in AI-augmented decision-making | Using a risk-impact matrix (probability and severity of harm), organisations choose human-in-the-loop, human-over-the-loop or human-out-of-the-loop designs and | Risk-impact assessment and human-involvement decision | GOVERN 3.2, MANAGE 2.x | Source-linked | https://aipolicytracker.org/obligations/singapore-mgf-human-involvement |
Document outline (DOCX)
- AI literacy and training plan
- Objectives
- Curriculum
- Records
- The duties this plan serves
- Ensure AI literacy of staff operating AI systems
How to use it
- 1Request the files. Enter your name, company and work email in the form on this page. The XLSX and DOCX download links arrive by email and work for 7 days.
- 2Read the README page. It states the version (v1), the dataset it was built from and the licence, so anyone reviewing your copy knows which records it reflects.
- 3Fill in your rows. Complete the "Training matrix" sheet for your own systems. Dropdowns, formulas and colour rules are already set.
- 4Check the duties against your situation. The "Training matrix" and "Literacy duties" sheets list the recorded duties with their source references. Mark which apply to you and follow each link to the official text.
- 5Complete the document. Work through the DOCX sections (AI literacy and training plan, The duties this plan serves) and replace each placeholder with your organisation's answer.
- 6Keep the evidence and watch for new versions. Link each completed row to the evidence that supports it. When the law on record changes, this template gets a new version and a changelog on this page.
Duties this template covers (10)
Each is cited in the file with its source reference and a link back to the record.
- Test and monitor systems, enable human control, and be transparent with users (guardrails 4 to 6)
- Offer meaningful human review of an adverse consequential decision
- Ensure AI literacy of staff operating AI systems
- Enable and assign effective human oversight
- Employers and employment agencies must let candidates request an alternative selection process or accommodation
- Determine the appropriate level of human involvement in AI decisions
- Operators of high-impact AI must ensure human management and supervision
- Respect the right to object to automated decision-making without human intervention
- Provide routes to contest AI outcomes and seek redress
- Apply safeguards to solely automated decisions with significant effects
Legal basis
Version history
| Version | Built | Dataset | What changed |
|---|---|---|---|
| v1 | bb068ecd9dad | First version, built from dataset bb068ecd9dad. |
Only the latest version is served. A rebuild that changes the content adds a version; a rebuild that does not is skipped.
Frequently asked questions
What is in the AI Literacy and Training Plan?
Training matrix with five starter roles, levels, formats and a coverage formula. Plan document: objectives, curriculum, records. Literacy duties sheet: AI literacy and human-oversight duties.
Which duties does it cite?
10 recorded duties from Australian Voluntary AI Safety Standard, Colorado ADMT law (SB 26-189), EU AI Act and NYC Local Law 144 (automated employment decision tools), including Guardrails 4, 5 and 6, Article 4, Article 14; Article 26(2) for deployers, NYC Administrative Code Section 20-871(b)(1); 6 RCNY Section 5-303, Second edition, Part on human involvement in AI-augmented decision-making and Article 34(1). Each row links to the record, and the record to the official source.
Who is it for?
The duties it cites fall on deployer / user organisation, provider / developer and public authority / government body. Whoever owns AI governance for those roles usually completes it, with the system owner supplying the facts.
Is it free?
Yes. Request the XLSX and DOCX with your work email on this page; the download links arrive by email, valid for 7 days. No account and no charge. Licensed CC BY 4.0. You may use, adapt and share this template, including commercially, with attribution to aipolicytracker.org.
How will I know when it changes?
Version v1 was built on 28 September 2026. The library is rebuilt daily; when a change to the records reaches this template it gets the next version, a changelog below and an entry in the templates feed.
Does completing it make us compliant?
No. It is an informational resource, not legal advice; it helps produce the evidence a regulator, customer or auditor asks for. Whether a duty applies to you is a judgement the template cannot make.
Disclaimer: informational only, not legal advice. Verify every claim against the linked official sources and consult a qualified lawyer before acting.